2025 VENDOR APPLICATION

To participate in the TAP New York Craft Brew Festival (equally listed as “Event” or “Festival”), Vendor agrees to the following.

1. LOCATION: Event shall take place at the following outdoor location: Blackthorne Resort, 348 Sunside Rd., East Durham NY 12423.

2. PRODUCER: Event is produced by TAP Festivals LLC and managed by Great Events USA LLC (individually and collectively “Event Producer”).

3. ACCEPTANCE: Vendor acceptance into Event is based on a first-come basis; a nonrefundable deposit holds Vendor space and any exclusivity. Event Producer reserves the final right of refusal to any and all Vendors. Vendor application will only be considered if completed in full. Product/Service Vendors do not have any exclusives. Fees are to be paid in full prior to the event date and are nonrefundable.

4. CANCELLATION TERMS: Event takes place rain or shine, with no “Rain Delay” scheduled. Event Producer may cancel Event in whole or in part. In the case of a full cancellation, Vendors shall be refunded their entry fees no later than September 1. In the event of partial cancellation, no refund will be provided. “Cancellation” shall mean that Vendor has no opportunity to make any sales due to Event Producer’s actions – not due to weather conditions. Event Producer does not guarantee a particular number of attendees or exhibitors.

5. EVENT SCHEDULE: Vendors shall use the following Event schedule to set-up, be open for business during main Event hours, reprovision, and breakdown. Any Vendor who is not open during main Event hours will not be invited back.

      THU (6/26/2025)         8:00am - 4:00pm              Event Set-up for larger trailers/vehicles

      FRI (6/27/2025)           8:00am - 8:00pm              Event Set-up

      SAT (6/28/2025)         7:00am - 10:00am             Event Set-up; All vehicles removed from event space by 10am

                                       10:00am - 5:30pm            NO VEHICLE ENTRY INTO EVENT SPACE

                                       12:00pm - 5:30pm           Event Hours

      SUN (6/29/2025)         7:00am - 10:00am             Event Set-up; All vehicles removed from event space by 10am

                                       10:00am - 5:30pm            NO VEHICLE ENTRY INTO EVENT SPACE

                                       12:00pm - 5:30pm           Event Hours

                                       5:30pm - 11:30pm            Event Breakdown; Vehicles may not move until Police approval

      MON (6/30/2025)        7:00am - 12:00pm            Event Breakdown

6. SET-UP PERIOD: Event will be open for set-up ONLY during the time periods specified above, and non-vending vehicles removed from the festival grounds to adjacent parking outside of festival perimeter fencing. Vendors with larger rigs are recommended to arrive early to ensure they can setup in the assigned space.

7. BREAKDOWN PERIOD: Vendors agree that they will not break down their exhibit space any earlier than the time periods specified above. Vendors have the option of leaving their materials overnight after Event, and then finalizing breakdown from 7am-12pm on the next post-Event day. If Vendor leaves any items behind, they will be assessed a $150 Waste Removal Fee and may forfeit future participation. Vendors agree to abide by Event Producer’s directions to ensure a safe and successful breakdown period, and understand that a limited number of Vendors may be allowed into the Event grounds at a time.

8. AMENITIES: Vendors are expected to be self-sufficient for water, grease, graywater waste, and trash disposal. Event will provide the following amenities:

a)       ELECTRICAL SERVICE: Event Producer will offer 20amp 120 volt electric (household plug), as shown on the application, and locate the connection within 100’ of Vendor sites. (Vendors must supply their own electric cord, up to 100’.) Power will be available no later than 12:00pm Friday and remain available until at least 10:00pm Sunday. Vendors agree to hold Event Producer harmless for any unexpected disruption in electrical service during the Event or for any malfunction of Vendor’s equipment due to such disruption, including any personal or property damage that may result. Vendors agree to supply protection (through the use of surge protectors, battery backup systems or similar) for any sensitive electrical equipment, and to make Event Producer aware of such devices. Vendor also agrees to discontinue use of such protective devices if it interferes with the Event’s overall electrical service.

An electrician will be on-call but not necessarily on-site, and Vendor may elect to use their services to repair, analyze or work on Vendor’s own power distribution or equipment at a fair rate to be paid directly to electrician. If Vendor uses the electrician’s services for their own purposes, Vendor agrees to hold Event Producer harmless for any damage (personal or property) that occurs as a direct or indirect result of electrician’s services, and for any payment disputes that may arise between Vendor and electrician.

b)      RUBBISH / TRASH DISPOSAL: Event will supply dumpsters located within a central location for rubbish/trash disposal. Vendors agree to haul any rubbish from their site to the dumpsters at Vendor’s expense and labor. Non-motorized carriers must be used during Event open hours, but motorized carriers may be used after Event hours.

c)       RESTROOMS / PORTALETS / HANDWASH STATIONS: Event Producer will provide Restrooms, Portalets and Handwash Stations in a central location for the use of all attendees, including Vendors.

9. UPGRADED AMENITIES: Event Producer will provide the following upgraded amenities for an additional fee:

a)       TENTS / TABLES / CHAIRS: Event Producer will offer 10’x10’ tents, tables and chairs at an additional fee, as indicated on the application. These items must be ordered by April 1 to ensure availability.

b)      ADDITIONAL SAMPLING GLASS: Event Producer will provide (2) sampling glasses with each Vendor booth, pursuant to successful ID check for age. Additional sampling glasses may be ordered.

10. INSURANCE: It is recommended that All Vendors carry general casualty liability and property damage insurance coverage (including premises, operations and contractual liability) of at least $1,000,000 for such liability together with statutory worker’s compensation coverage with a limit of at least $100,000. Event Producer shall carry event insurance at Event Producer’s expense.

11. LICENSES/PERMITS: All Vendors are responsible for obtaining and making available at their designated booth for inspection upon request during festival hours, all required licenses and permits, both State and Local, in order to be in compliance with all laws, regulations and ordinances. Obtaining these licenses and permits, as well as any associated fees, are the sole responsibility of the Vendor.

a)       Food Vendors must obtain a Food Vender Permit application from the Greene County (NY) Department of Health –– SUBMIT BY MAY 15, 2025

b)      All Vendors selling taxable items must provide a State of New York Tax ID number –– SUBMIT BY MAY 15, 2025

12. INSPECTIONS: From 8:00am - 11:00am Saturday, June 28, 2025 – or any time designated for inspections – the Greene County Health Inspector may inspect Food Vendor sites as soon as Vendor indicates their readiness for said inspection. Any Food Vendor who is not ready by this period WILL NOT be allowed to vend, and no refund of fees will be offered. Food Vendors are required to have passed a health inspection by Greene County and display their certificate within public sight for the duration of the Festival. All Vendors also acknowledge that health and safety inspectors may periodically inspect Vendor’s premises to ensure compliance with all rules and regulations. If at any time inspectors or Event Producer deem Vendor is out of compliance, Vendor will not be allowed to continue participation in Festival until such time as they bring themselves into compliance and pass the inspector’s test. Such suspension does not entitle Vendor to a refund of any fee.

13. BEVERAGE RESTRICTIONS: No alcoholic beverages of any sort will be sold or distributed by anyone other than Event Producer or host facility Blackthorne Resort. No outside alcoholic beverages may be brought into the Event grounds. Non-alcoholic beverages may be sold or distributed by any Vendor.

14. SMOKING: Smoking, including e-cigarettes and vapes, is not permitted at any time in the main Event grounds, including during set-up and breakdown periods. Smoking may only take place in a designated location to the periphery of the Event grounds.

15. PETS: Household pets are not allowed within the Event area, but active service animals are welcome.

16. ITEM RESTRICTIONS: All items sold, represented or distributed are subject to approval of Event Producer. No flammable items, hazardous materials, weapons, controlled substances or similar materials will be permitted.

17. SECURITY: Event Producer will provide an overnight watch. Items are at risk as the overnight watch is a theft deterrent and not armed security. To minimize theft or damage, all Vendor items left overnight must be tarped and secured under tents. Due to windy conditions, Vendor should lower tents, and stake and double-weight legs.

18. SITE CONDITIONS: Vendors shall continually assess their area for safe and sanitary conditions. At the conclusion of Event, each Vendor shall be responsible for their trash removal and shall restore the area to an acceptable condition, as inspected by a designee of Event Producer. Vendor will remove waste from within their booth, and place in the nearest dumpster located on the Event site.

19. RECORDINGS: Vendor hereby grants permission for Event Producer and/or agents authorized by them to use any photographs, videotapes, motion pictures, recordings and any other record of any Event for any legitimate purpose.

20. NOISE RESTRICTIONS: No Vendor will be allowed to play any music while a live artist is on stage. Noise levels shall be limited to 65 decibels at limit of Vendor space.

21. HOLD HARMLESS: In recognition that there may be some risk, injury or property damage in such Events, Vendor releases and holds harmless Event Producer, host facility Blackthorne Resort, and any and all of their members/officers for any and all liability for injury or damages to the Vendor, or which may result from their participation, or which may occur to third parties by the act(s) of the Vendor, their employees or agents. No action will be asserted or maintained against Event Producer, host facility Blackthorne Resort, any and all of their members/officers as a result of any occurrence in any way with any Event. Further, Vendor shall defend any action so asserted or maintained arising out of any action taken by the Vendor, their employees or agents.

22. LIABILITY: As between the parties, each party shall be solely responsible for any and all liability arising from personal Injury, including death, or damage to property arising from the act or failure to act of the Respective Party or of its officials, Agents and Employees pursuant to this agreement.

23. CAUSE FOR REMOVAL: Event Producer reserves the right to restrict or remove Vendors who – because of noise, method of operation, materials or for any other reason – become objectionable, and also to prohibit or to remove any Vendors who, in the sole opinion of Event Producer, may detract from the general character of each Event as a whole, or whose products or services are inconsistent with the purpose of each Event. In the event of such restriction or removal, Event Producer shall not be liable for any refunds or other Vendor expenses.